Eva Scolaro talent studio Accounts assistant SOP
Record attendance in excel from the day before based on the WhatsApp sing-in sheet photo sent from the studio managers form both locations
record the salary for the coaches based on the attendance list in WhatsApp
Send the attendance list for the next day to both studio managers based on any registered trials and any already paid terms.
Format as follows:
Good morning☺️
Sanur Studio - Term 4 Week 7, Monday 24 May 2021
Junior Hiphop 3.45-4.45 PM Level 1
1) Ay
2) Savarna
3) Emily
4) Isabelle
Teen Hiphop class, 4.45-5.45 PM Level 1
1) Seaena
2) Amavel
3) Emm
4) Juna
Thank you, see you at studio
studio managers will then send WhatsApp reminders to all the parents for that class in the morning
From the responses the studio managers will update the accounts assistant of any attendance / nonattendance using the following key:
P = present to class
U = unexplained absence (no makeup class available)
E = excused absence (makeup class may be available)
T = trial class
This will also be shown on the manual sign in sheet as shown below.
Record attendance in excel from the day before based on the WhatsApp sing-in sheet photo sent from the studio managers form both locations
record the salary for the coaches based on the attendance list in WhatsApp
Send the attendance list for the next day to both studio managers based on any registered trials and any already paid terms.
Format as follows:
Good morning☺️
Sanur Studio - Term 4 Week 7, Monday 24 May 2021
Junior Hiphop 3.45-4.45 PM Level 1
1) Ay
2) Savarna
3) Emily
4) Isabelle
Teen Hiphop class, 4.45-5.45 PM Level 1
1) Seaena
2) Amavel
3) Emm
4) Juna
Thank you, see you at studio
studio managers will then send WhatsApp reminders to all the parents for that class in the morning
From the responses the studio managers will update the accounts assistant of any attendance / nonattendance using the following key:
P = present to class
U = unexplained absence (no makeup class available)
E = excused absence (makeup class may be available)
T = trial class
This will also be shown on the manual sign in sheet as shown below.
studio managers will send a cash report using the website link http://www.talentstudiobali.com/daily-report.html
All manual receipts must be given to the accounts assistant every Friday morning.
manual receipt protocol is as follows:
A copy will be given to the client & a photo will be sent on WhatsApp of the receipt.
an invoice request will then be made using the website link: http://www.talentstudiobali.com/invoice.html
this invoice request goes direct to the accounts assistant it will process the invoice the same day an issue to the client via email.
all invoices are sent via email.
Manual receipts collected from FRIDAY to THURSDAY: On the Friday that they are dropped off to his office by the studio managers addressed to the accounts assistant. this should be done Friday morning before 10:00 AM with account summary on the front. [Template]
the accounts assistant will then make a summary sheet which is as follows: {TEMPLATE}
For all payments made via EDC machine the surcharge is 1.5%
on the aged debtor report any studio client that falls in the 30 to 60 days must be voice called by the accounts assistant.
any aged data that falls into the category 60 to 90 days will be called by the accounts manager
the studio accounts manager is responsible for updating the monthly profit and loss report for each studio location.
Merchandise inventory must be updated weekly (website form coming)
All trial students must be loaded onto the website the day of the trial so that the sales team can call to follow up and get the student enrolled. http://www.talentstudiobali.com/TRIAL.html
Studio managers will use the quick registration form as the first step to enrollment, full enrollment sign up sheet will be completed by the studio manage at a convenient time for the client. The link to be complete for full registration is : http://www.talentstudiobali.com/sign-up.html